This is the Registry and Data Protection Statement in accordance with Somax Oy (2820495-3) Personal Data Act (Sections 10 and 24) and the EU General Data Protection Regulation (GDPR). Last modified 22.04.2020.
Somax Oy 2820495-3, Hatanpään valtatie 1 B, 33100 Tampere.
2. Contact person responsible for the register
Daniel Santonen, firstname.lastname@example.org.
3. Name of the register
Company customer register, marketing register, online service user register.
4. Legal basis and purpose of the processing of personal data
The legal basis for the processing of personal data under the EU General Data Protection Regulation is
Individual consent (documented, voluntary, individualized, informed and unambiguous).
An agreement to which the data subject is a party.
Legitimate interest of the controller (customer relationship, employment relationship).
The purpose of the processing of personal data is to communicate with customers, maintain customer relationships and marketing.
The data is not used for automated decision making or profiling.
5. Information content of the register
The information stored in the register includes: person’s name, position, company / organization, contact information (phone number, e-mail address, address), website addresses, network IP address, IDs / profiles in social media services, information about subscribed services and their changes, billing information and more customer relationship.
6. Regular sources of information
The information stored in the register is obtained from the customer e.g. Messages sent via web forms, e-mail, telephone, via social media services, contracts, customer meetings and other situations in which the customer discloses their information.
7. Regular transfers of data and transfers of data outside the EU or the EEA
The information is not regularly disclosed to other parties. The information may be published to the extent agreed with the customer.
Data may also be transferred by the controller outside the EU or the EEA.
8. Registry Security Principles
The register shall be handled with due care and the information processed by the information systems shall be adequately protected. When registry information is stored on Internet servers, the physical and digital security of their hardware is adequately addressed. The controller shall ensure that the data stored, as well as the access rights to the servers and other information critical to the security of personal data, are treated confidentially and only by the employees whose job description it includes.
9. Right of inspection and right to request correction of information
Every person in the register has the right to check the information stored in the register and to request the correction of any incorrect information or the completion of incomplete information. If a person wishes to check the data stored about him or to request a correction, the request must be sent in writing to the data controller. If necessary, the controller may ask the applicant to prove his or her identity. The data controller will respond to the customer within the time limit set by the EU Data Protection Regulation (generally within one month).
10. Other rights related to the processing of personal data
A person in the register has the right to request the removal of his or her personal data from the register (“right to be forgotten”). Data subjects also have other rights under the EU’s general data protection regulation, such as restrictions on the processing of personal data in certain situations. Requests must be sent in writing to the controller. If necessary, the controller may ask the applicant to prove his or her identity. The data controller will respond to the customer within the time limit set by the EU Data Protection Regulation (generally within one month).